Microsoft word - 9.10.13 agenda.docx

AAE Formation Board Agenda
Approval of AAE Formation Board August 26, 2013, Meeting Minutes Updates: From AAE Interim Executive Director Financial Report’ including Balance Sheet, Itemized Expense  Building Renovation: Update on completion of building and expected date to o New Contract Agreement with current location for the students o Layout of floor plan and total cost of building renovations including change orders or additional cost outside original contract agreement  Principal Position  Teachers’ Position  Other AAE Staff  Anneette Baldwin Contract  Steps of moving forward  Board and School Partnership (A) MEETING
CALLED BY
(C) FACILITATO
(E) TIMEKEEPER
Official start time 6:08 pm – 7:10 pm (open prayer by Preston King) (F) ATTENDEES B. Conway, L. Anderson-Webber, D. Henson, P. King, A. Baldwin, B. Anderson, and L. Harris
ALLOWED TO PRESENT AND ADDRESS THE BOARD WITH UPDATES OF THE SCHOOL: Section 1.01 Renovation Update- verbally Section 1.02 Currently using The Healing Center for student’s daily education needs Section 1.03 Certificate of occupancy- Facility should be ready by September 24, 2013 Section 1.04 State Fire Marshal Inspection and Clearance (originally rejected at state level) FOOD PREP IN KITCHEN CLEARING ANY HEALTH ISSUES.
HAD TO REBUILD FLOOR 5 TIMES TO KEEP FROM SINKING IN
GATE TO THE DUMPSTER AND AIR CONDITIONER ISSUES
Section 1.05 Classrooms need ceilings put in. Section 1.06 Allotted amount for renovations was $200,000, to-date have spent $12,000. With change orders total renovation cost will be $222,000 as of now, unless something else comes up. ARTICLE II. TO GAIN CERTIFICATE OF OCCUPANCY WILL NEED Section 2.03 Signed Contract between School Leader and Governance Board Section 2.04 $8,000 for the changes in the contract Section 2.05 All Board Meeting Minutes ARTICLE III. Section 3.01 40 students were projected for K and 1st grade the 2013-2014 school year Section 3.02 Currently enrolled 30 students and had 1 child to withdraw. Section 3.03 Potential of 1 student thus far in the need of Special Education ARTICLE IV. Section 4.01 Presented to Board- Operating Budget, P & L Report, Fundraising Report, Section 5.02 No longer wants a 1 year Ex. Director Contract, she feels the need to remain the overseer of the project of the school as a Project Manager. Section 5.03 Will not contact Board or call, Board needs to come see her. Section 5.04 Having a governance Board vs. formation board and reporting structure Section 6.01 Board agreed that there must be a clear understanding of roles and state Section 6.02 Board agreed all those on the board currently will stay in place until a sound structure and members are in place. Any existing board member has the option to continue as a board member. Section 6.03 Board President made it clear; she has given orders to her and Preston King to not sign anymore “blank” check for the school. Section 6.04 Board discussed to meet the following week to discuss matters and process for moving forward. MONDAY SEPTEMBER 16, 2013 AT 5:45PM
Section 8.01 Official reports & current contracts Section 8.02 Board Meeting Guidelines & Protocol Section 8.04 Interim Ex. Director and Board Agreement DISCUSSION OF CONTINUATION AS THE EX. DIRECTOR VS. PROJECT MANAGER (THE NEED OF AN
EDUCATORS PROS AND CONS)
(B) DISCUSSION ABOUT SPECIAL EDUCATION PROGRAM FOR 1 STUDENT (ARE THERE ANY ALTERNATIVE
SOLUTION)

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