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REVISED PROJECT AND BUDGET APPROVAL: MORRIS LIBRARY This matter seeks revised project and budget approval for the Morris Library Renovation and Addition project on the Carbondale campus.
The project, which was first approved in the FY 2001 Capital Ramp, currently has an approved budget amount $29,668,890. An increase of $12,000,000 is being requested, bringing the total estimated project cost to $41,668,890. The increase in the project budget will be funded by a combination of funds available to the Carbondale campus, the issuance of external debt, an possibly the issuance of an internal loan. Funding for the replacement of the debt service will come from tuition revenue, locally held monies and other funds available to the Carbondale campus.
A project to renovate and construct an addition to Morris Library on the Carbondale campus was first approved through the Capital Ramp process in FY 2001. The project was developed to improve general conditions in the 40+ year-old facility, as well as provide a 50,000 square foot addition to support distance learning, teleconferencing, and the use of technology in teaching and research.
Planning funds for the project were released in FY 2002 and the design phase is well under way. The Architects and Engineers currently under contract with the Capital Development Board have now informed the University that the $29,668,890 budget is not sufficient to accomplish the scope of the project. The primary cause of the funding shortfall is the discovery of several structural defects in the existing building’s masonry. This will require the masonry skin’s complete removal. In addition, increased asbestos removal costs as well as moving costs related to keeping the Library functional during construction will increase the overall project budget.
It is estimated that an additional $12,000,000 in funding will be needed to accomplish the scope of the project as originally proposed and to deal with such issues as masonry replacement, asbestos abatement, moving costs, etc. The Chancellor has committed $1,200,000 annually to achieve the funding needed for this project budget increase. This commitment is sufficient to amortize an external debt issuance. However, a combination of direct funding, external debt, and internal loans would probably better meet the need of the project. A financing plan will be developed as particular project details are clarified.
Upon approval of this $12,000,000 revised project and budget matter by the Board of Trustees, the Capital Development Board (CDB) will be notified of Southern Illinois University's commitment of $7,500,000 for construction costs associated with completing the scope of this project.
This will allow the CDB to proceed with the planning at the larger project size. Southern Illinois University will manage the $4,500,000 balance outside the scope of the CDB. The funds managed by the University will be used for equipment purchases, asbestos removal, moving expenses, etc.
University officers are aware of none.
BE IT RESOLVED, By the Board of Trustees of Southern Illinois University in regular meeting assembled, That: (1) The project budget for the Morris Library renovation and addition on the Carbondale campus be and is hereby approved at an estimated total cost of $41,668,890.
(2) The project budget increase will be funded by a combination of funds available to the Carbondale campus, the issuance of external debt, and possibly the issuance of an internal loan. Funding for the repayment of debt service will come from tuition revenue, locally held monies, and other funds available to the Carbondale campus.
(3) The President of Southern Illinois University be and is hereby authorized to take whatever action may be required in the execution of this resolution in accordance with established policies and

Source: http://bot.siu.edu/meetings/2003/903morris.pdf