Ad_3.9.doc

JAMIS FIXED ASSETS AND DEPRECIATION
Print Asset Change History Report
3.9 PRINT ASSET CHANGE HISTORY REPORT
3.9.1 Application Overview
Every time a change is made to an asset using a Fixed Assets and Depreciation application, a record isautomatically written to the Asset Change History File. Two dates are also included in this record: (1)the date the change was made and (2) the period ending date for the corporate reporting entity’s currentperiod at the time the change was made.
Because these two dates are part of the Asset record, they may be used to establish reportingparameters for the Asset Change History Report.
The Print Asset Change History Report lists all changes (dispositions, separations, or other changes)made to a range of assets over a selected time period; thus it is valuable when tracking the history of anasset. This application also makes it possible for those same records to be purged, when it isdetermined that the asset change data need no longer be accessible on-line.
The data included in the report can be used to report to executives, Government agencies, and othersthe history of changes made to assets.
Recommended Usage
1. Determine the date range for which the report should be generated.
2. Generate the report using the Print Asset Change History Report application.
3. Review the report to ensure that required data are listed.
4. Run the program again to purge (delete) records which are no longer required on-line.
5. Retain the hardcopy listing for future reference.
PRINT ASSET CHANGE HISTORY REPORT MAXWELL BUSINESS SYSTEMS Make Any Changes Required. Press RETURN To Continue.
MBS Licensed Material
AD 3.9–1
07/22/98
JAMIS FIXED ASSETS AND DEPRECIATION
Print Asset Change History Report
3.9.2 Run Instructions
When the Fixed Assets and Depreciation Main Menu is displayed, press PF9 to select the“PRINT ASSET CHANGE HISTORY REPORT” application.
Enter required data, and press RETURN.
If a report is to be produced, the standard print menu will be displayed. Select print options,and select the appropriate PF key. When the listing has been generated, press PF16 to exit thefunction.
When the Print Asset Change History Report input screen is displayed, press PF16. The A/DMain Menu will be displayed.
MBS Licensed Material
AD 3.9–2
07/22/98
JAMIS FIXED ASSETS AND DEPRECIATION
Print Asset Change History Report
3.9.3 Data Field Descriptions
PRINT ASSET CHANGE HISTORY REPORT MAXWELL BUSINESS SYSTEMS Make Any Changes Required. Press RETURN To Continue.
1 alphanumeric character (required). Valid entries are: Yes, generate a listing of all data that fall within thereporting parameters specified. Default.
MBS Licensed Material
AD 3.9–3
07/22/98
JAMIS FIXED ASSETS AND DEPRECIATION
Print Asset Change History Report
1 alphanumeric character (required). Valid entries are: Yes, delete all data on file that meet the selection criteriaspecified.
Maximum of 10 formatted alphanumeric characters identifying thefirst asset number in the range to be included. The asset number mustbe entered in the format specified in the A/D Control File.
Each of the two levels of the asset number (main asset number andsub-number) may consist of up to 9 alphanumeric characters asfollows: A hyphen will automatically be displayed to separate the two fields.
The sub-number may be all zeros, but the main number may not.
Entry required.
In entering the asset number, the main number and the sub-numbermay be entered with or without leading zeros, separated by a decimalpoint or hyphen.
If no asset number is entered, the default will be “ALL” (all assetnumbers).
Maximum of 10 formatted alphanumeric characters identifying thelast asset number in the range to be included. The asset number mustbe entered in the format specified in the A/D Control File.
Each of the two levels of the asset number (main asset number andsub-number) may consist of up to 9 alphanumeric characters asfollows: A hyphen will automatically be displayed to separate the two fields.
The sub-number may be all zeros, but the main number may not.
Entry required.
In entering the asset number, the main number and the sub-numbermay be entered with or without leading zeros, separated by a decimalpoint or hyphen.
If no ending asset number is entered, the default will be the startingasset number specified.
MBS Licensed Material
AD 3.9–4
07/22/98
JAMIS FIXED ASSETS AND DEPRECIATION
Print Asset Change History Report
8 digits (required) identifying the first date in the range to be printed.
The date must be entered in the following format: If no starting date is specified, the default will be “ALL” (include alldates).
8 digits (required) identifying the last date in the range to be printed.
The date must be entered in the following format: If no ending date is specified, the default will be the starting dateentered.
8 digits (required) identifying the period end date of the first period of the range to be included. The date entered must be a valid period enddate for the Corporate reporting entity, and must be entered in thefollowing format: If no starting period end date is specified, the default will be “ALL”(all dates).
8 digits (required) identifying the period end date of the last period of the range to be included. The date entered must be a valid period enddate for the Corporate reporting entity, and must be entered in thefollowing format: If no ending period end date is specified, the default will be thestarting period end date specified.
MBS Licensed Material
AD 3.9–5
07/22/98
JAMIS FIXED ASSETS AND DEPRECIATION
Print Asset Change History Report
RUN DATE: MAY 06, 1993 - 06:37:57 DEG MAXWELL BUSINESS SYSTEMS PAGE 0001 A S S E T C H A N G E H I S T O R Y R E P O R T RANGES: ASSET NO 01-0001 THRU 01-0010 ALL DATES ALL PERIOD END DATESASSET TYPES: N = NEW U = USED L = LEASED ACTION: B = BEFORE CHANGE C = CHANGEACTIVITY CODES: AC = ACTIVE FD = FULLY DEPRECIATED ND = NOT DEPRECIABLE EX = EXPENSED DI = DISPOSED OFDEPRECIATION METHODS: SL = STRAIGHT LINE DB = DECL BAL SYD = SUM YRS DIGITS UNIT = UNITS OF PROD ACRS = ACCEL CST RECOV SYSTEMACQ CONVENTIONS: HY=HALF YEAR MH=MODIFIED HALF YEAR CP=CURRENT PERIOD NX=NEXT PERIOD NR=NEAREST START DATE MM=MID MONTH MQ=MID QTRDISPOSITION CODES: A = ABANDONED I = INVOLUNTARY CONVERSION N = NO DISPOSITION S = SALE T = TRADE IN X = TAX FREE TRXCHANGE TYPE: D = DISPOSITION S = SEPARATION C = OTHER ASSET-NO ACQ-DATE DESCRIPTION DIV PREV-AST-NO TYPE CAT PO-NUMBER LIFE-UNITS UNITS-LY ITC-PCT USER-ID DATE PRD-END GL-CD PREV-DIV SEP? DISP DISP-DATE UNITS-LTD UNITS-LP ITC-AMOUNT TERM-NO TIME ACTION SERIAL-NO DATE LOC PREV-LOC GRP? CNG-TYP TRAN-DATE UNITS-YTD ITC? ITC-RECAP 01-0002 01/01/1990 Truck, Delivery 0010 N CARS ND5463-200 0 0DEW 07/05/1992 Cal Lic#561677 VEH N 0 0 01:30:36 B D3465K66 04/30/1992 LA N D 0 N 01-0002DEW 07/05/1992 S 03/12/1991 01:30:36 C REP-ENTITY COST/BASIS YRS MOS CONV SL? SL-DATE BNS? BNS-PCT PRDS-DEP DEPR-LIFE-TD DEPR-LAST-YR DISP-PROCEEDS ACTION ACT DEP-MTH DB-FR ST-D-DATE SALVAGE-VALUE BNS-AMT EXPEN-AMT DEPR-YEAR-TD DEPR-LAST-PRD DEPR-CEILING CORPORATE 6,000.00 10 0 CP Y 11/30/1993 N 63 6,000.00 .00 .00 B AC DB 2.00 01/01/1989 .00 .00 .00 1,750.00 .00 FEDERAL TAX 6,000.00 10 0 CP Y 12/31/1993 Y .33 21 5,980.00 .00 .00 B AC DB 2.00 01/01/1989 .00 20.00 .00 .00 5,980.00 .00 01-0004 05/20/1990 Automobile, Chevrolet 0010 N CARS 100,000 20,000DEW 07/06/1992 1981 Model, Cal Lic#99QIP VEH N 31,660 5,000147 02:59:25 B K2397M8835 04/30/1992 LA N C 9,000 N 01-0004 0020DEW 07/06/1992 0010147 02:59:25 C K2397M8834 AT LA 06/23/1990 01-0007 03/12/1990 Desk Calculators, Group Purch 0020 N FURN 0 0DEW 07/05/1992 Model #R2300, QTY 12 401 N 0 0 04:14:21 B VARIOUS 04/30/1992 AT Y S 0 N REP-ENTITY COST/BASIS YRS MOS CONV SL? SL-DATE BNS? BNS-PCT PRDS-DEP DEPR-LIFE-TD DEPR-LAST-YR DISP-PROCEEDS ACTION ACT DEP-MTH DB-FR ST-D-DATE SALVAGE-VALUE BNS-AMT EXPEN-AMT DEPR-YEAR-TD DEPR-LAST-PRD DEPR-CEILING CORPORATE 1,600.08 5 0 CP N N 25 1,024.05 426.69 .00 B AC DB 2.00 03/01/1993 .00 .00 64.00 21.33 .00 CORPORATE 1,066.78 682.74 284.48 C 42.67 14.23 FEDERAL TAX 1,600.08 5 0 CP N N 9 676.04 352.02 .00 B AC ACRS 01/01/1993 .00 .00 84.01 84.01 .00 FEDERAL TAX 1,066.78 450.72 234.70 C 56.01 56.01 CALIFORNIA 1,600.08 5 0 CP N N 25 815.42 369.24 .00 B AC SYD 02/26/1993 .00 .00 70.09 26.96 .00 CALIFORNIA 1,066.78 543.65 246.18 C 46.73 17.98 MBS Licensed Material
AD 3.9–6
07/22/98
JAMIS FIXED ASSETS AND DEPRECIATION
Print Asset Change History Report
3.9.4 Input Considerations
Asset Change History Report. If you select a specific “Starting Date” and “Ending Date,” only
changes that were made in that range of dates will be included in the report. If you select a range of
corporate reporting entity period ending dates (called “Starting Period End Date” and “Ending Period
End Date” on the screen), changes made within that range of accounting periods will be included in the
report.
For example, if you wish to include only those changes made when the corporate reporting entity’scurrent period was either June or July of 1993, you would enter “6/30/1993” for “Starting Period EndDate” and “7/31/1993” for “Ending Period End Date.” This range would result in the correct recordsbeing included, so you could enter “ALL” in the STARTING DATE field. If the report prints a“before change” type record without an “after change” type record, and is immediately followed byreporting entity data, this indicates that the base asset data was not changed, but reporting entity datawas changed.
If a changed record shows all exclamation marks (!) in a field, this indicates that the field was changedto all blanks.
MBS Licensed Material
AD 3.9–7
07/22/98
JAMIS FIXED ASSETS AND DEPRECIATION
Print Asset Change History Report
MBS Licensed Material
AD 3.9–8
07/22/98

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